56TH ERA-EDTA CONGRESS OFFICIAL WEBSITE

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Registrations

 
 

     

 

 
Registration desks opening hours:
June 12, 2019 – Wednesday       11.00-19.00
June 13, 2019 – Thursday             7.00-18.30
June 14, 2019 – Friday                  7.00-18.30
June 15, 2019 – Saturday             7.00-18.30
June 16, 2019 – Sunday               7.30-13.00
 
 
CONGRESS MEMBERSHIP TERMS AND CONDITIONS

IMPORTANT: if you are not already an ERA-EDTA member (category A-B) by registering to our Congress you automatically become an ERA-EDTA member (category C) http://web.era-edta.org/membership-categories and you accept and agree with the Congress membership terms and conditions below.

CONGRESS MEMBERSHIP FEES AND DEADLINES - June 14-15 and 16, 2019
Payment of this fee also includes attendance to the Special Track on June 13, 2019
 
CONGRESS MEMBERSHIP FEES
June 14-15-16
Within
March 27, 2019
From March 28
to May 23, 2019
From May 24
to June 11, 2019
From June 12
to June 16, 2019
Status Early Regular Late Onsite
ERA-EDTA Member1 (categories A and B)
MANET Member2
(ERA-EDTA Member category C)
EUR 300.00
EUR 430.00
EUR 450.00
EUR 450.00
Low Income Countries3 (ERA-EDTA Member1
categories A and B)
EUR 250.00
N/A
N/A
N/A
Non Member2
→ (ERA-EDTA Member category C)
EUR 500.00
EUR 600.00
EUR 700.00
EUR 750.00
Student/Trainee (29 years or older)4
CEPD (Continuous Education and Professional Development)
courses on June 13 included
N/A
N/A
EUR 300.00
EUR 300.00
Student (28 years old or younger)/Patient5
CEPD (Continuous Education and Professional Development)
courses on June 13 included
N/A
N/A
FREE
FREE
1 Day6 ERA-EDTA Member1
(categories A and B) and MANET Member2
(ERA-EDTA Member category C)
N/A
EUR 160.00
June 14 or 15 or 16
EUR 160.00
June 14 or 15 or 16
EUR 160.00
June 14 or 15 or 16
1 Day6 Non Member2
→ (ERA-EDTA Member category C)
N/A
EUR 200.00
June 14 or 15 or 16
EUR 200.00
June 14 or 15 or 16
EUR 200.00
June 14 or 15 or 16
2 Days7 ERA-EDTA Member1
(categories A and B) and MANET Member2
(ERA-EDTA Member category C)
N/A
EUR 290.00
14-15 or 15-16
EUR 290.00
14-15 or 15-16
EUR 290.00
14-15 or 15-16
2 Days7 Non Member2
→ (ERA-EDTA Member category C)
N/A
EUR 370.00
14-15 or 15-16
EUR 370.00
14-15 or 15-16
EUR 370.00
14-15 or 15-16
Blank Group8
EUR 460.00
June 14-15-16
N/A
N/A
N/A
Blank Group8
CEPD (Continuous Education and Professional Development)
courses on June 13 included
EUR 500.00
June 13-14-15-16
N/A
N/A
N/A
General Practitioner, Dietitian, Nurse, Dialysis 9
CEPD (Continuous Education and Professional Development)
courses on June 13 included
N/A
N/A
EUR 100.00
EUR 100.00

 
New! CEPD courses

  • In order to attend the CEPD courses you must be registered for the congress days (see previous page), the only exception being the 1 Day registration on June 13, 2019.
  • Limited availability (first come first served). Places will be confirmed only after the payment is received.
  • For individual registration: during the online registration procedure, you must select the course/s you wish to attend (max 2 courses).
    If you wish to change the CEPD courses, you can access the Congress restricted area, using the credentials received after the online registration procedure was finalised, by June 7, 2019. After June 7, 2019, it will be possible to make changes, which will be subject to a fee of EUR 20.00, directly at the “CEPD” desk at Hungexpo in Budapest, starting from June 12, 2019. If you wish to add a CEPD course at a later stage, you must log into your Congress restricted area and pay the due amount by credit card within June 13, 2019.
  • For group registration (regular and blank): after you have registered and paid for the CEPD courses, you can choose the course/s your guests will attend (max 2 courses) directly from the group Congress restricted area within June 7, 2019 (you should receive your group credentials by email, after the online registration procedure has been finalised). If you (or your guests) wish to change the CEPD course, you (your guests) can access to the Congress restricted area by June 7, 2019.
    After June 7, 2019, it will be possible to make changes, which will be subject to a fee of EUR 20.00, directly at the “CEPD” desk at Hungexpo in Budapest, starting from June 12, 2019. If you wish to add CEPD courses at a later stage for some guests of your group, you must log into your group Congress restricted area and pay the due amount by credit card (the deadline for regular groups is June 13, 2019- for blank groups June 7, 2019).
  • Note that you cannot attend a course for which you have not registered.
  • E-materials of the CEPD courses will be available on ENP https://www.enp-era-edta.org/44/page/home (reserved only for CEPD courses registered participants).

 
CEPD COURSES MEMBERSHIP FEES AND DEADLINES - June 13, 2019

CEPD COURSES
June 13
Within
March 27, 2019
From March 28
to May 23, 2019
From May 24
to June 11, 2019
From June 12
to June 16, 2019
Status Early Regular Late Onsite
ERA-EDTA Member1 (categories A and B)
Including Low Income Countries3
MANET Member2→ (ERA-EDTA Member category C)
EUR 50.00
EUR 75.00
EUR 100.00
EUR 100.00
Non Member2
→ (ERA-EDTA Member category C)
EUR 100.00
EUR 125.00
EUR 150.00
EUR 150.00
Student/Trainee (29 years or older)4
N/A
N/A
CEPD courses included in the
congress membership fee
CEPD courses included in the
congress membership fee
Student (28 years old or younger)/Patient5
N/A
N/A
FREE
FREE
1 Day6 ERA-EDTA Member1
(categories A and B) and MANET Member2
(ERA-EDTA Member category C)
N/A
EUR 160.00
June 13
EUR 160.00
June 13
EUR 160.00
June 13
1 Day6 Non Member2
→ (ERA-EDTA Member category C)
N/A
EUR 200.00
June 13
EUR 200.00
June 13
EUR 200.00
June 13
2 Days7 ERA-EDTA Member1
(categories A and B) and MANET Member2
(ERA-EDTA Member category C)
N/A
EUR 290.00
June 13-14
EUR 290.00
June 13-14
EUR 290.00
June 13-14
2 Days7 Non Member2
→ (ERA-EDTA Member category C)
N/A
EUR 370.00
June 13-14
EUR 370.00
June 13-14
EUR 370.00
June 13-14
Blank Group8
CEPD (Continuous Education and Professional Development)
courses on June 13 included
EUR 500.00
June 13-14-15-16
N/A
N/A
N/A
General Practitioner, Dietitian, Nurse, Dialysis 9
N/A
N/A
CEPD courses included in the
congress membership fee
CEPD courses included in the
congress membership fee

IMPORTANT: Please note that congress members category C will not be entitled to reimbursement if, at a later stage, they become members category A-B or if, despite being active members category A-B, they incorrectly register as category C. Once the registration has been processed it cannot be changed or reimbursed.

1ERA-EDTA Member Category A-B
Please check full information at http://web.era-edta.org/benefits
If you pay your membership fee by credit card, you will be able to register immediately.
If you pay by bank transfer, please allow at least 5 working days before you can register as a member.
Please make sure that you write your name exactly as it is written in your membership card. You may check this by accessing the restricted area of the ERA-EDTA website and then click on the section “Membership documents and information”.

2MANET (Hungarian Society of Nephrology) Member/Non Member automatically becomes an ERA-EDTA Member, category C. Please check full information at http://web.era-edta.org/benefits

3Low Income Countries - ERA-EDTA Member Category A-B
Reserved for ERA-EDTA members A-B living in all Countries in the world whose Gross Domestic Product per capita income is less than USD 10,000 a year.
LIST OF COUNTRIES WHOSE MEMBERS PAY THE SPECIAL DISCOUNTED ANNUAL ERA-EDTA MEMBERSHIP FEES
www.era-edta.org/Special_Discounted_Annual_ERA-EDTA_Membership_Fee_List_of_Countries.html

4Student/trainee congress membership
The birth year must be from 1984 to 1990 (included) Online registrations available from May 24 to June 11, 2019.
During the online procedure you must upload a photocopy of your picture ID (passport, identity card, driving license with birth date), a photocopy of your original student’s card (for students) and a signed letter from your mentor/university to prove your status. ERA-EDTA reserves the right to verify all declarations. From June 12, 2019 you can register only onsite directly at the Hungexpo Budapest. If you register onsite in Budapest you must show the documents mentioned above to the hostess at the New Registration Desk.

5Student / Patient congress membership
Student: 28 years old or younger, the birth year must not be earlier than 1991. Online registrations available from May 24 to June 11, 2019. During the online procedure you must upload a photocopy of your picture ID (passport, identity card, driving license with birth date), a photocopy of your original student’s card to prove your status. ERA-EDTA reserves the right to verify all declarations. From June 12, 2019 you can register only onsite directly at the Hungexpo Budapest. If you register onsite in Budapest you must show the documents mentioned above to the hostess at the New Registration desk. REGISTRATION IS MANDATORY BUT IT IS FREE!
Patient: online registrations available from May 24 to June 11, 2019. During the online procedure you must upload a photocopy of your picture ID (passport, identity card, driving license with birth date), and a letter of your phisycian that proves your status as patient. ERA-EDTA reserves the right to verify all declarations. From June 12, 2019 you can register only onsite directly at the Hungexpo Budapest. If you register onsite in Budapest you must show the documents mentioned above to the hostess at the New Registration desk (please note that this letter will NOT be kept by ERA-EDTA and is simply needed for verification purposes). REGISTRATION IS MANDATORY BUT IT IS FREE!

61 Day congress membership is available online from March 28 till June 16, 2019. You can register online also during the congress or at the Hungexpo Budapest, from June 12, 2019.
This type of registration entitles admission to the session and poster and exhibition halls only on the date mentioned on the congress badge. It is also possible to make two one-day registrations if you are unable to attend for 2 consecutive days.

72 Days congress membership is available online from March 28 till June 16, 2019. You can register online also during the congress or at the Hungexpo Budapest, from June 12, 2019. This type of registration entitles admission to the session and poster and exhibition halls only on the dates mentioned on the congress badge.

8Blank group congress membership (minimum of 10 or more delegates): booking and payment must be received by the early deadline of March 27, 2019. The final list of names must instead be submitted by May 29, 2019. NOTE: The registration fee of EUR 500 per person for the Blank group includes the CEPD courses on June 13.

9General Practitioner, Dietitian, Nurse, Dialysis Technician Online registrations available from May 24 to June 11, 2019. During the online procedure you must upload a photocopy of your picture ID (passport, identity card, driving license with birth date), and a document that proves your status. ERA-EDTA reserves the right to verify all declarations.
From June 12, 2019 you can register only onsite directly at the Hungexpo Budapest. If you register onsite in Budapest you must show the documents mentioned above to the hostess at the New Registration Desk.

PRESCRIBING PROFESSIONALS
Prescribing professionals will have a different type of badge, thus it will be possible to distinguish them from the other healthcare professionals.

HOW TO REGISTER


All Congress memberships must be submitted online. Watch the tutorial video on how to register→
• Requests to register via e-mail, fax or phone cannot be taken into consideration: all participants and sponsors must register through the online registration procedure.
• No Congress membership is valid without the payment of the appropriate fee and the registration as well as the payment must be done at the same time.
• All references to dates or deadlines, mentioned in this and other meeting documents, refer to the Central European Time zone (CET).
• In case you are not able to complete your online registration because of a system error, please inform the ERA-EDTA Registration Dept. as soon as possible and provide details of the error message on your computer and/or a screenshot of the page. E-mail: registrations@era-edta.org, phone +39 345 0211784 / +39 366 6814442
• If you are unable to attend the Congress you can cancel your Congress membership, within certain limits and conditions (see the Cancellation Policy terms paragraph).
• You cannot transfer your Congress membership to another person.

 

GROUPS

 
If you need to register a group of delegates, you can choose the following options:

Regular group registration How to register→ (3 or more delegates: ERA-EDTA Member-categories A and B / Non Member-ERA-EDTA Member category C): names/participant details submission and payments must be received immediately. Check the appropriate fees under the “CONGRESS MEMBERSHIP FEES AND DEADLINES” paragraph.

or

Blank group registration How to register→ (10 or more delegates): bookings and payments must be received by the early deadline of March 27, 2019. The final list of names/participant details must be submitted by May 29, 2019. Cost is EUR 460.00 (June 14-15-16) and EUR 500.00 (June 13-14-15-16) for each person. This special rates are the same independently of the ERA-EDTA membership category (A-B and category C http://web.era-edta.org/benefits).

Please consider that the regular and blank registrations have separate rules, with different fees and their own policy.
For full information about blank rules click here.

Information on how to fill in the Excel spreadsheet→ (regular and blank group):
1)    Download the Excel spreadsheet at step 1 during the online registration procedure and save it in your pc as an .xls or .xlsx file.
2)    Fill in all details requested for each guest.
3)    Please do not use diacritic characters (Ö,Ç,Ø,ҫ, etc) since the system does not accept them (errors).
4)    The following fields (marked in bold in the excel spreadsheet) are mandatory: title, first name, last name, age, prescribing professional, present position, city, country, email of each participant, Congress membership status, area of interest and CEPD courses (Yes/No). Fields with an asterisk are drop boxes with a list to choose from.
5)    ERA-EDTA members (cat. A and B) are requested to insert their membership number.
6)    For information about ERA-EDTA membership please refer to http://web.era-edta.org/become-a-member  
7)    We cannot accept the email address of the agency/sponsor for all guests.
8)    The registration system will allow the upload of the original excel list only. Do not modify the file or use different wording for mandatory details.

 

METHODS OF PAYMENT

 
Until June 3, 2019: credit card (Visa, MasterCard and American Express) and bank transfer. Payments by cheque  will NOT be accepted.

From June 4 to June 16, 2019: credit card (Visa, MasterCard and American Express). Payments made by bank transfer or cheque will NOT be accepted.

Cash (EUR only) will be accepted only on site, thus only from June 12 to 16, 2019.

ERA-EDTA Bank details for transfers:
Beneficiary: European Renal Association - European Dialysis and Transplant Association
UBS AG, 45, Bahnhofstrasse
CH-8098 Zurich, Switzerland
Account number: 236-473.242.60 E
BIC (SWIFT): UBSWCHZH80A
IBAN: CH75 0023 6236 4732 4260 E

Payments by bank transfer must be done as soon as you receive your e-confirmation or, at the latest, within 5 working days.
Congress Membership will not be confirmed until the payment is received.
Due to the fact that this Congress is an education initiative for professionals, provided by a charity, it is not subject to VAT and only receipts of payment, not invoices, can be issued. All payments must be made in EUR only.
The name of the participant/company and registration id code (written in your e-confirmation), must be specified in the payment reason, when ordering the bank transfer. This will ensure that your payment is correctly received and matched with your registration; please note that unidentified bank transfers will not be processed.
Bank fees are the sole responsibility of the participant/company and should be paid in addition to the registration fees.
Furthermore, if you pay by bank transfer, do not forget to ALSO register online: failure to do this will mean that you will not be included in the pre-registered participants list and thus that you will have to register again as a completely new participant.

 

RECEIPT AND REQUEST OF PAYMENT

 
Receipts are not sent automatically. If you need one, remember to tick the appropriate box in the registration form (step 5 “method of payment”).
If you need a request of payment in order to make a bank transfer, remember to tick the appropriate box in the online registration form (step 5 “method of payment”).
You must download these documents from your Congress restricted area (username and password will be sent by email after submitting the online registration . Due to the fact that this Congress is an education initiative for professionals, provided by a charity, it is not subject to VAT and only receipts of payment, not invoices, can be issued.

 

CANCELLATION POLICY TERMS FOR CONGRESS (June 14-15-16, 2019) AND CEPD COURSES (June 13, 2019)

 

Before
May 15, 2019
After
May 15, 2019
75% of the amount paid,
net of bank charges.
No refund of the amount
paid.

 
All reimbursements will be done after the Congress.
For cancellations please write to registrations@era-edta.org . If the badge has been printed/collected/ used, no refund will be possible.
Blank group registrations have a different policy for refunds. Please check the appropriate rules.
NAME CHANGES FOR INDIVIDUAL REGISTRATIONS IS NOT POSSIBLE.

 

HOW TO USE THE CONGRESS RESTRICTED AREA

 
> Individual registration

After completing the online registration procedure you will receive an e-confirmation in which you will find your username and password. Insert the credentials here http://www.registration.era-edta2019.org/ra/login.php and access the page.
 
From the Congress restricted area you can download:

- Confirmation letter with the barcode, necessary to print the badge onsite at the "Badge print and Bag distribution" desk located in the Registration area of the Hungexpo in Budapest.
-Receipt of payment.
-Request of payment (if the payment is made by bank transfer).
- Certificates of attendance (CEPD courses +Congress). IMPORTANT! ONLY the days in which you have actively scanned your badge will be printed in the certificates of attendance.
- UEMS certificates (CEPD courses+ Congress).
-Feedback Questionnaire.

All of the above documents must be printed from the congress restricted area: it will NOT be possible to print them on site at Hungexpo in Budapest.

NEW CEPD! If you have already registered and paid for the CEPD courses that will be held on June 13, you can choose/change for a maximum of 2 courses directly from the Congress restricted area http://www.registration.era-edta2019.org/ra/login.php within June 7, 2019.

If you have already booked the CEPD courses during the online procedure (and do not need to change them), then please disregard the above paragraph.

After June 7, 2019, CEPD booking will be closed and any changes should be made directly onsite at the“CEPD” desk at Hungexpo in Budapest by paying EUR 20.00.

Note also that once the CEPD badge is printed, if you decide to change the CEPD already chosen, there is a fee of EUR 20.00 to be paid at the “CEPD” desk at the Hungexpo.
 
Should you decide to attend the CEPD courses at a later stage, you can book and pay the due amount (only by credit card) directly from your Congress restricted area within June 13.

Note that the availability of the CEPD courses is on a first-come first served basis.

> Group registration

After registering online, you will receive an e-confirmation in which you will find your username and password. Insert the credentials http://www.registration.era-edta2019.org/ra/login.php  and access the page.

From the group Congress restricted area you can download:

-Confirmation letter with the barcode, necessary to print the badge onsite at the “Badge print and Bag distribution” desk located in the Registration area of Hungexpo in Budapest
-Receipt of payment (available immediately if you pay by credit card or after receiving the payment if you pay by bank transfer)
-Request of payment (if the payment is made by bank transfer)
-Certificates of attendance for your guests (CEPD courses +Congress). IMPORTANT! ONLY the days in which your guests have actively scanned their badge will be printed in the certificates of attendance.
- UEMS certificates for your guests (CEPD courses +Congress).  
- guest submission box (for blank groups) and list of the submitted guests

All of the above documents must be printed from the congress restricted area and CANNOT BE PRINTED onsite at the Hungexpo.

All the participants of your group (based on the email address you inserted during the online registration) will receive (by email) their credentials to login to their personal Congress restricted area from which they can download the certificates after the Congress and possibly choose/change the CEPD course/s (see paragraph below).

NEW CEPD!  If you have registered and paid for the CEPD courses, and you need to change what you have already selected, you must choose/change the course/s your guests will attend (max 2 courses) directly from the Congress restricted area (within June 7, 2019).
If you wish to book the CEPD courses at a later stage for some guests of your group, log into your congress restricted area and pay the due amount by credit card (deadline for Blank group June 7, 2019 and for regular group June 13, 2019).
Note that the availability of the CEPD courses is on a first-come first served basis.

For any problems with the Congress restricted area please write to registrations@era-edta.org

Name change
Until May 15,2019 if you have paid a regular group registration, you can make name changes, which will be subject to a fee of EUR 100.00 for each change (payment by credit card only), directly from your group Congress restricted area.
Please consider that the regular and blank registrations have separate rules, with different fees and their own policy.
For full information about blank rules click here.

 

LATE & ONSITE REGISTRATION

 
Starting from May 24, 2019 and also during the Congress it will still be possible to register online.
This will allow participants to pay in advance and to print their badge directly at the Hungexpo in Budapest, starting from June 12, 2019 at 11.00 AM.
THIS WAY YOU CAN AVOID THE QUEUE AT THE NEW REGISTRATION DESK!!

 

BADGE & BAG

 
Individual:

-Early/regular/late registrations : download your confirmation letter with the barcode from your Congress restricted area http://www.registration.era-edta2019.org/ra/login.php by inserting your username and password received by email when you completed the registration and payment procedure. Scan the barcode at the “Bagde print and Bag distribution” desk at Hungexpo (starting from June 12, 2019 at 11.00 a.m.) and collect your congress materials. The reprint of lost or forgotten badges costs EUR 20.

-Onsite registrations: register at the New Registation desk at Hungexpo starting from June 12 at 11.00. Upon finalising the registration and payment (only by credit card or cash) you will immediately receive your badge & bag. The reprint of lost or forgotten badges costs EUR 20.00.  We remind you that you can register online (only by credit card) also during the Congress directly from your smartphone or pc.
THIS WAY YOU CAN AVOID THE QUEUE AT THE NEW REGISTRATION DESK!!

Groups:
Please remember to bring the confirmation letters for each of your guests in order to then scan the barcode printed in these letters so that you can then print your guests’ badges at the “Badge print and Bag distribution” desk at Hungexpo in Budapest, starting from June 12 at 11.00.
PLEASE DOWLOAD THE CONFIRMATION LETTERS FROM YOUR GROUP CONGRESS RESTRICTED AREA.
All communications will be sent to the company contact person and not to the guests, third parties or company branches. This person will be held responsible of distributing the congress materials to each registered guest. If the contact person prefers to not collect the badges on behalf of the group, she/he is responsible for giving each guest the confirmation letter with the barcode so that the individual guest can then print his/her badge directly onsite.
The reprint of lost or forgotten badges costs EUR 20.

 

CERTIFICATE OF ATTENDANCE

 
The certificates of attendance (CEPD course + Congress) ARE NOT AVAILABLE AS A HARD COPY ONSITE. They can ONLY be printed from the Congress restricted area. NOTE also that ONLY the days in which you have actively scanned your badge will be printed in the certificates of attendance.
Participants of a group will receive their credentials to access the Congress restricted area, based on the email address given by the main contact of the group.

 

IMPORTANT DATES

 
Payment date for Blank list group registrations: March 27, 2019
Submission of names for Blank list groups: May 29, 2019
Early registrations (individual and group): March 27, 2019
Regular registrations (individual and group): May 23, 2019
Late registrations: June 11, 2019
Onsite registrations: June 12, 2019

 

FREQUENTLY ASKED QUESTIONS ABOUT REGISTRATIONS

 
FREQUENTLY ASKED QUESTIONS ABOUT REGISTRATIONS

 

For any information please contact:
Congress Registration Department
registrations@era-edta.org
Phone: +39 345 0211784 or +39 366 6814442