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Exhibition

 
EXHIBITION OPPORTUNITIES
 

 

Exhibition Area
map
 
Exhibitors List A-Z
Company Profile
exhibitor list
company_profile

 

 

 

Main exhibition - Venue maps

 
Congress Venue Maps
 

   
Floorplans Hungexpò
Registration & Service Area Hall F
Hall F + Entry Hall III
Main meeting rooms Hall G1, G2A, G2B
Hall G, ground floor
Hall F1
Hall F, ground floor
Hall A1, A2, A3, A4
Hall A, ground floor
Poster session Hall A
Hall A, gate 17
Catering & Seating Area Hall G1
outside the hall/independent access
Hall G2   gate 19
Hall A   gate 13
(according to exhibition opening times)
Hall A   gate 20
Congress Exhibition Hall A   gates 13-16
Max height 5 metres,
hanging point included
Hanging Points see relevant information on the technical floor plans
Max weight per sq.m see relevant information on the technical floor plans

 

 

Exhibition timetable

 
Final timings for operational hours and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline

Build up Halls A
Monday, June 10, 2019 08.00-20.00
Tuesday, June 11, 2019 08.00-20.00
Wednesday, June 12, 2019 08.00-20.00*
   
Stand decoration & cleaning
Thursday, June 13, 2019 08.00-14.00**
   
Exhibition  
Thursday, June 13, 2019 16.00-20.00
Friday, June 14, 2019 09.30-17.30
Saturday, June 15, 2019 09.30-17.30
   
Dismantling  
Saturday, June 15, 2019 18.00-24.00
Sunday, June 16, 2019 08.00-20.00
No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 20.00, Wednesday, June 12, 2019.
By that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
 

 

  

Space fees - subject to VAT if applicable

 
Minimum space purchase is 9 square metres/sq.m - 3x3.
The booth is rented as “space only” for

  • EUR 570.00 per sq.m for bookings received by January 31, 2019
  • EUR 670.00 per sq.m for bookings received after February 1, 2019

 
Publishers, journals and non-profit organizations will be charged a reduced rate of:

  • EUR 285.00 per sq.m for bookings received by January 31, 2019
  • EUR 335.00 per sq.m for bookings received after February 1, 2019

 
The booth is rented as space only. This means that the booth site will be provided without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.

 

Exhibitor entitlements and benefits

 

  • Attend the Exhibition;
  • Attend the Industry Symposia;
  • Attend the Congress Opening, the Welcome Ceremony and Reception;
  • Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
  • Free full registration - only for full exhibitors (see relevant chapter);
  • Company profile and logo in the final programme, if submitted by the deadline;
  • Company name and logo listed in the official website and in the Congress App, if submitted by the deadline.
     

 

How to reserve an exhibition space

 
Please fill-in Form A and send it to the ERA-EDTA Industry Relations Team at industry@era-edta.org no later than March 15, 2019.

Spaces will be assigned according to:
1. Participation in the Booth Selection Meeting September 12, 2018: with priority selection according to the 2018-2019 ERA-EDTA Ranking List;
2. From October 2 to October 31, 2018: with priority selection according to the 2018-2019 ERA-EDTA Ranking List;
3. Starting from November 1, 2018 on a first come, first served basis.

 

Exhibitors’ badges

 
These badges are reserved only for EXHIBITING COMPANIES and their branches.

Exhibiting companies: you can upload the relevant information by April 30, 2019 to https://cm.era-edta.org using the username and password received from industry@era-edta.org.
Affiliate companies: please visit www.era-edta2019.org/exhibition to find out the relevant link to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square metres of booth booked/confirmed.
Only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area from June 12, 2019 (11.00-19.00) - unless otherwise agreed;; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE.
The contact person of the company (exhibitor details) will be fully responsible for receiving and distributing the badges to colleagues/staff members. Make sure that the contact person for the company hands out the badges to colleagues/ customers before they access the restricted area.
These badges are only meant for the staff working at the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow access to the session halls or any other scientific activities, except the Industry Symposia.
 

 

Extra exhibitors’ badges

 
You can upload your request for extra badges by May 13, 2019 to https://cm.era-edta.org using the username and password received from industry@era-edta.org; the cost of each extra badge is € 60,00, plus VAT if applicable.
After May 13, 2019 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, from June 12, 2019 (11.00-19.00) onwards at the rate of EUR 90.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.
 

 

Free full registrations

 
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by May 13, 2019 to https://cm.era-edta.org, using the username and password received from industry@era-edta.org.
Registrations will only be given to full exhibitors (i.e. paying EUR 570.00 per sqm) according to the chart below.
 

Booth size
Free registrations
9-50 sqm
1
51-100 sqm
2
101-150 sqm
3
151-200 sqm
4
> 201 sqm
5

 
This benefit is not available to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. Submitted by the given deadline, these free full registrations cannot be reimbursed or exchanged for other items/services.

 

Visitors’ badges

 
These badges are for Visitors wishing to enter the exhibition only
; please visit https://cm.era-edta.org/order-badges/ to order/purchase your badge(s).
The cost per each Visitors’ Badge is:
• EUR 150.00 if pre-ordered by May 13, 2019
• EUR 200.00 if booked after May 14, 2019 and/or on site.

These badges do not allow access to the session halls or any other scientific activities.